Transfer of Credit from Other Colleges
Students who wish to transfer credits earned at other colleges and universities must have official transcripts sent directly to SoPA. SoPA will transfer only those credits earned at another college or university that was accredited by a regional accreditation authority (such as the Southern Association of Colleges and Schools) at the time the courses were taken. Up to 60 credits may be transferred from a regionally accredited college or university. For the General Legal Studies program, only courses taken at an American Bar Association-approved paralegal program may be transferred. Coursework from foreign universities will be referred to the World Education Services for evaluation and translation, if necessary. Accepting the transfer of credit from institutions not belonging to a regional accrediting body will be done at the discretion of SoPA.
Individual academic departments at Tulane outside of SoPA may have rules governing the transfer of credits from community and junior colleges that may affect students (i.e. another school at Tulane may not accept community college transfer credits that SoPA does accept). For specifics, contact a SoPA academic advisor. No more than 27 credits of business coursework may be transferred to SoPA; no more than 27 credits in business may be applied to any bachelor’s degree at SoPA.
Work from such regionally accredited colleges is transferred at the value in credits/hours for which it was awarded if a grade of C or higher was earned and if an equivalent Tulane course exists. Credits earned while enrolled at other schools of Tulane University apply to degree programs within SoPA, though there are distinctions and differences in applying the credit to degree programs. Consult your academic advisor regarding these distinctions. Students transferring from a school using the quarter, rather than the semester, system are awarded two-thirds of a semester hour for each quarter hour credit.
Students with transfer credits should see an academic advisor before the end of their first semester to have their credits evaluated. When transcripts are received, students will be notified via a receipt of transcript acknowledgment sent to their Tulane email accounts. Students who do not receive a transcript receipt within a reasonable time frame should contact the SoPA Records Manager to check the status. Transfer credit requested for academic work done more than 10 years prior to admission to SoPA is subject to review by SoPA. Courses transferred from other institutions are not included in grade-point average calculation.
Students wishing to take courses at another institution during the summer must first receive approval from the SoPA associate dean for academic affairs and from the appropriate department. Ordinarily, while enrolled at Tulane, SoPA students are not permitted to take credit courses at any other university and apply those credits toward a degree program at Tulane.
Graduate students who wish to transfer credits earned from other colleges and universities must have official transcripts sent directly to SoPA. SoPA will transfer only those credits earned at another college or university that was accredited by a regional accreditation authority (such as the Southern Association of Colleges and Schools) at the time the courses were taken. Students in good academic standing may transfer up to nine credits from a regionally accredited college or university. Coursework from foreign universities will be referred to the Center for International Studies for evaluation and translation, if necessary. The transfer of credit from institutions not belonging to a regional accrediting body is at the discretion of SoPA.
Work from such regionally accredited colleges is transferred at the value in credits/hours for which it was awarded if a grade of B or higher was earned and if an equivalent Tulane course exists.
Changes to Academic Records
No changes to course enrollment status, grades or grade types will be made more than three years after the close of the semester in which the course was offered. This rule places a three-year time limit on the retroactive adding or dropping of courses, or requesting grade changes.
Retention of Academic Records
Academic records will be retained for at least eight years from the time of first enrollment of that student cohort. For most students, this will mean that their records will be kept for four years after graduation. This restriction does not apply to records kept by the registrar's office; those records are retained permanently.
Students wishing to add or drop courses should consult the academic calendar for deadlines and instructions. Failure to make schedule adjustments promptly and accurately may result in financial or academic penalties.
Schedule adjustments are done online during the two weeks following the first day of the semester.
Courses can be dropped online up to the last day to drop during the semester. If a student wishes to drop all of his or her courses during a semester, he or she must submit a resignation form (see Withdrawal section below.)
Voluntary withdrawal from one or more courses (not all)
A student who is registered for the semester and needs to withdraw from one or more courses, but not all, may withdraw through their Gibson portal. Students should contact their academic advisor with any issues in withdrawing from a course on Gibson.
Personal Leave of Absence
A student who is withdrawing from all current classes and/or is aware that they will not return for the next upcoming semester should contact their academic advisor and complete the leave of absence form. Students should be aware that a personal non-medical leave of absence is different from a medical withdrawal/leave. Students should contact their academic advisor to determine which type of leave will apply to them. A personal leave of absence may last up to three consecutive semester. If a student would like to return after three semesters of absence, they should reapply to the program.
Returning from personal Leave of Absence
A student returning from a leave of absence should contact their academic advisor or Amanda Hassan, Director of Academic Advising, to begin the return process.
A withdrawal from courses for medical reasons requires an official letter of recommendation from a physician in the Campus Health Center and the approval of the SoPA Dean's office. Students seeking a medical withdrawal must report to their academic advisor before going to the Campus Health Center for an evaluation. Grades of W are assigned when a student withdraws from one or more courses for medical reasons after the last day to drop without record.
A partial medical withdrawal (from some but not all courses) or incomplete grades in one or more courses may be permitted upon the recommendation of the Campus Health Center. Withdrawals from individual courses for medical reasons after the published deadline for dropping a course will require supporting justification. Partial withdrawals are not given during the last two weeks of classes. The deadline for medical withdrawals from all courses is the last day of classes each term. Requests for retroactive medical withdrawals normally are not approved.
Refunds will be based on the official date of withdrawal.
SoPA may require a medical clearance before a student can continue studies in a semester that begins after administrative action has been taken on behalf of the student for medical reasons. Students should contact their academic advisor to return from medical leave.
A student may be required to withdraw from any course or from the university, temporarily or permanently, for any of the following reasons: possibility of danger to the health of the student or to that of other students if enrollment is continued; refusal to obey regulations; violation of the Honor Code or other serious misconduct; unsatisfactory class attendance; or work below the required scholastic standards.
The quality of each student's work will be monitored at the end of each semester. Enforcement consists of two distinct steps: probation and dismissal.
Any student who does not meet the minimum cumulative grade-point average as shown in the table below will be placed on academic probation. The status of probation lasts until it is removed as a result of academic improvement or ended by dismissal. Students who are placed on probation are notified in writing that their academic progress is insufficient. Students on probation may enroll in no more than seven credits. As a further condition, all coursework taken while on probation must be passed with at least the grade of C. Students on probation cannot be given a recommendation of good academic standing to another institution for purpose of cross-enrollment or summer school admission. Transfer students admitted on probation to SoPA may enroll in no more than seven credits. In addition, they must earn at least a 1.50 grade-point average during their first term of enrollment or they will be dismissed.
|Minimum Cumulative Attempted Hours||Minimum GPA|
Students admitted to study at the master's level must maintain an overall grade point average of 3.00 or better to be considered in good academic standing. Those whose cumulative grade point average falls below 3.00 will be placed on academic probation, requiring a written academic development plan with an advisor. Students will be removed from academic probation when they earn an overall grade point average of at least 3.00.
SoPA undergraduate students who do not meet the minimum cumulative GPA for academic good standing for three consecutive semesters, or who do not have a minimum cumulative GPA of 1.75 after attempting 24 credits, will be dismissed. Students may appeal the first dismissal. A second dismissal cannot be appealed. Coursework taken at another college or university during the dismissal period is not transferable to SoPA.
Graduate students who earn two grades below a B- will be dismissed.
Students have the right to petition the SoPA Academic Performance and Petitions Committee after the first dismissal. Successful petitioners will be readmitted on the terms and conditions specified by the committee, which may include academic probation, specification of courses that must be taken, progress that must be achieved, the time within which terms and conditions must be met, and classification of academic standing.
Students may appeal the decision of the Academic Performance Committee in writing to the Associate Dean for Academic Affairs under the following circumstances: new evidence, or significant evidence or material that would have likely changed the outcome of the Academic Performance Committee’s decision. This appeal must be submitted within five business days of transmission of the decision of the Academic Performance Committee to the student. The decision of the Associate Dean for Academic Affairs is final.
Written petitions from students who have been denied registration under these regulations are evaluated by the SoPA Academic Performance and Petitions Committee.
Successful petitioners will be readmitted on the terms and conditions specified by the committee, which may include limitation on the number of courses, specification of courses that must be taken, progress that must be achieved, the time within which terms and conditions must be met, and classification of academic standing.
Students who are requesting changes to their academic record outside of the current term’s academic calendar should consult with their academic advisor.